Accounting Services
 

The SAO Financial Management Department staff collects and controls the data generated by monthly financial transactions; develops and produces reports to summarize and to detail these transactions for the authorizing officers of the relevant funds; creates accounting applications to serve new needs in financial reporting and analysis; reviews all transactions to verify their allowability and relation to SAO projects and to assure compliance with all appropriate regulations, agreements, and Generally Accepted Accounting Principles; provides an interface with the Smithsonian Institution (SI) and with Harvard University; and responds to audit requests. Details of the following major accounting functions are available:

  • Salaries, Leave, and Benefits
  • Travel
  • Petty Cash
  • Transportation
  • Rent
  • Communications
  • Central Engineering
  • Requisitions and Purchase Orders
  • Office Supplies Transfers
  • Stipends
  • Accruals
  • Purchases from GSA and SIBAC
  • Vendor Invoices
  • ERP Vendor Database Maintenance


  • Useful FMD Accounting Information:
  • Class Codes revised 5/14/2012 PDF version. (153 Kb pdf)
  • SI 2012 Class Codes version 2.0
  • CFO Bulletin Program Codes (11/29/2010) PDF version. (125 Kb pdf)
  • CFO - Active and Inactive ERP Program Codes PDF version. (49 Kb pdf)
  • ERP Chartfield Descriptions PDF version. (12 Kb pdf)
  • Structure of a complete SAO fund number
  • Description of SAO Monthly Reports
  • SAO Sources of Funding doc version. (21 Kb Excel File)
  • SAO Account Codes for Equipment doc version. (70 Kb Excel File)
  • Glossary of Accounting Terms (in progress)
  • FY 2004 - 2010 Federal/Trust split
  • Chartfield Crosswalk Links
  • SAO Program Code Definitions Manual-Final CFO Bulletin Rev.2 PDF version. (229 Kb pdf)
  • SAO Cheatsheet New Program Codes Crosswalk PDF version. (96 Kb pdf)
  • Crosswalk: SAO to PeopleSoft Chartfields PDF version. (pdf)
  • Crosswalk: SAO to PeopleSoft Program Codes PDF version. (pdf)
  • Crosswalk: SAO to PeopleSoft Object Class Codes PDF version. (pdf)
  • ERP Project ID Crosswalk Web Form (web link)
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