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The SAO Financial Management Department staff collects and controls the data generated by monthly financial transactions;
develops and produces reports to summarize and to detail these transactions for the authorizing officers of the relevant funds;
creates accounting applications to serve new needs in financial reporting and analysis; reviews all transactions to verify
their allowability and relation to SAO projects and to assure compliance with all appropriate regulations, agreements,
and Generally Accepted Accounting Principles; provides an interface with the Smithsonian Institution (SI) and with
Harvard University; and responds to audit requests. Details of the following major accounting functions are available:
Salaries, Leave, and Benefits
Travel
Petty Cash
Transportation
Rent
Communications
Central Engineering
Requisitions and Purchase Orders
Office Supplies Transfers
Stipends
Accruals
Purchases from GSA and SIBAC
Vendor Invoices
ERP Vendor Database Maintenance
Useful FMD Accounting Information:
Class Codes revised 5/14/2012  (153 Kb pdf)
SI 2012 Class Codes version 2.0
CFO Bulletin Program Codes (11/29/2010) (125 Kb pdf)
CFO - Active and Inactive ERP Program Codes (49 Kb pdf)
ERP Chartfield Descriptions (12 Kb pdf)
Structure of a complete SAO fund number
Description of SAO Monthly Reports
SAO Sources of Funding  (21 Kb Excel File)
SAO Account Codes for Equipment (70 Kb Excel File)
Glossary of Accounting Terms (in progress)
FY 2004 - 2010 Federal/Trust split
Chartfield Crosswalk Links
SAO Program Code Definitions Manual-Final CFO Bulletin Rev.2 (229 Kb pdf)
SAO Cheatsheet New Program Codes Crosswalk (96 Kb pdf)
Crosswalk: SAO to PeopleSoft Chartfields (pdf)
Crosswalk: SAO to PeopleSoft Program Codes (pdf)
Crosswalk: SAO to PeopleSoft Object Class Codes (pdf)
ERP Project ID Crosswalk Web Form (web link)
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