Welome to ITAMP!
We are looking forward to your visit to ITAMP. Please read this page carefully
The information here contains details that will impact your expense reimbursements. We've included this information to inform you of ITAMP's travel policies and to help make your stay and your reimbursement go flawlessly. Once you have made your travel and lodging accommodations, let me know your itinerary so I can be sure everything is ready for your arrival.
Before Making your Travel Arrangements: If ITAMP has agreed to reimburse your travel cost PLEASE BE AWARE that as a federally funded Institute, we can only purchase tickets on United States Flag Carriers. Travelers who purchase International airfares (defined as trips taking more than six hours of fly-time, including Alaska & Hawaii, but excluding trips to Canada and Mexico taking under six hours) follow the United States Federal Travel Regulations, even through less costly foreign flag carriers may be available. Please make sure that your ticket is written on an American Airline ticket stock and lists the American flight numbers. When booking your flight please note that due to the open sky's agreement, ITAMP is able to reimburse flights from European Union carriers when flying out of the home country of the airline. For example if traveling from the UK you can fly on a UK carrier. This should save everyone some money and allow your reimbursement to stretch just a bit further. A helpful website regarding government travel regulations is Federal Travel Regulation.
Accommodations: You must stay within the per diem guidelines for your accommodations. To find the current per diem for Cambridge visit www.gsa.gov website. Typically the range is between 150-180 depending on the time of year. Please also note that you will be reimbursed up to the amount agreed on in your invitation letter.
Depending on your circumstance you will submit a travel expense report, including receipts for all claimed expenses over $75. It is better to get some of this done before you leave. Please make sure to make an appointment with ITAMP's Administrator in order to process this paparwork. Should you have any questions regarding the paperwork or the appointment, please contact ITAMP office at (617) 495-9524 or e-mail (jptaylor@cfa.harvard.edu).
Visitor Parking: Harvard University Daily Visitor Parking Permits are available on an Online Purchase System. You will need your license plate number and the State to complete the transaction. Please visit the https://www2.uos.harvard.edu/cgi-bin/permit/purchase.pl and click on the visitor link at the bottom of the application. Note: When you get to the online form, enter Department as Observatory and Department Code as 2018.
TRAVEL INFORMATION
ACCOMMODATIONS,
DIRECTIONS AND OTHER DETAILS
Accommodations:
All of the sources for housing listed below are intended to assit you in finding housing in the Cambridge/Boston area. We do not endorse or guarantee any of them and we try to add new sources as we hear of them. Suggestions are welcome.
Academic Ambassadors:
This service is specifically created to provide discounted hotel and rental car rates for academic (non-profit) travelers. If you work for or are otherwise associated with any non-profit (as a volunteer, congregant...), you are now eligible for pre-negotiated discounted rates at carefully selected hotels around the country. You must register for this serviceLocal Bed and Breakfasts:
Boston Reservations : If you enjoy staying at Bed and Breakfasts we recommend using Boston Reservations. Ask them for a place within walking distance to ITAMP and they will happily accommodate you.
Long-term Visit and Apartments:
Accommodation Board: This site has been used by our visitors to obtain accommodations. It has information on listings in the Cambridge/Boston area for apartments or shared housing, and an e-mail address where you can post your own housing needs. Many people also use this site for posting furniture they wish to sell. Boston Globe Apartment Listings
Craig's List Search roommates ads or for apartments in Boston Area
Roommates
Search roommate ads or place them
AirB&B is a community marketplace to book accommodations around the world — online or from a mobile phone. To search for accommodations in a nearby AirB&B visit the link http://www.airbnb.com/search. Type in the city or zip Code, dates for check in and check out and the number of guests.
To learn more about Airbnb visit http://www.airbnb.com/home/about.
Sheraton Commander Hotel, 16 Garden Street, Cambridge, MA 02138, 617-547-4800, Toll free: 866-500-0293
DoubleTree Guest Suites 30% off the Best Available Rate This rate also include free High Speed Wireless internet and complimentary shuttle service to Harvard Square and Downtown Boston.
The rate is available through any of the methods below:
Calling the hotel directly at 617-783-0090 and asking for the "Harvard Rate"
On line at www.bostonsuites.doubletree.com/harvard
The rate can be used for business or personal travel. Save money while supporting a Harvard owned hotel!Charles Hotel, One Bennett Street, Cambridge, MA 02138,
617-864-1200, Toll free: 800-882-1818The Harvard Faculty Club, 20 Quincy Street, Cambridge, MA 02138, 617-495-5758
The Inn at Harvard, 1201 Massachusetts Avenue, Cambridge, MA 02138, 617-491-2222, Toll free: 800458-5886
Harvard Square Hotel, 110 Mount Auburn Street, Cambridge, MA 02138, 617-864-5200, 1-800-458-5886
Cambridge Marriott, 2 Cambridge Center, Cambridge, MA 02142, 617-494-6600, 1800-228-9290
Hotels in the Cambridge Area:
Hotel Tria, 220 Alewife Brook Parkway, Cambridge Ma 02138
617-491-8000, Toll free: 866-333-8742, fax 617-491-4932
20% discount with the mention of ITAMP/Harvard-Smithsonian Center for Astrophysics.The Hyatt Regency, 575 Memorial Drive, Cambridge, MA 02139
617-492-1234, Toll free: 800-233-1234Residence Inn by Marriot, 6 Cambridge Center, Cambridge, MA 02142, 617-349-0700, Toll free: 800-331-3131
DIRECTIONS
From Logan Airport: http://www.massport.com/logan/getti.html
The Silver Line ($1.25 exact change) drops off and picks up in front of all the terminals. The Silver Line will take you directly to South Station. Once at South Station take the Red Line (subway train) going outbound to Harvard Square Station. This link has other MBTA details and directions http://www.mbta.com/schedules_and_maps/
Train If you travel on Amtrac or another Train, get off at the South Station stop. From South Station there is also the subway train (Red Line) to the Harvard Square stop. (see above). The fare ranges from $1.20.
Taxi Taxi's are always available at South Station and Logan airport. Generally, the cost to Harvard Square (or your Cambridge hotel address) - will be about $35/40.
View 60 Garden St in a larger map
Download a map of Harvard Square and ITAMP here.
Visiting Cambridge and Boston
Cambridge and Boston are rich in the history of early America.
Events and What to Do Around Town
Harvard Square website http://www.harvardsquare.com/default.aspx This site has a daily calender of all the fun things that happen in Harvard Square. Links to places to stay are also on this informative webpage.
