Welome to ITAMP!
We are looking forward to your visit to ITAMP. Please read this page carefully
The information here contains details that will impact your expense reimbursements. We've included this information to inform you of ITAMP's travel policies and to help make your stay and your reimbursement go flawlessly. Once you have made your travel and lodging accommodations, let me know your itinerary so I can be sure everything is ready for your arrival.
If ITAMP has agreed to reimburse your travel cost (as stated in your invitation letter) you will need to specifically arrange travel through the Smithsonian Travel office or otherwise through Harvard. Your invitation letter from ITAMP's Administrator, Ms. Bastille will clearly state which branch of ITAMP you will be reimbursed through and which steps to take in order for your reimbursement to go smoothly. Please be aware that both the Smithsonian Institute and Harvard University have very specific travel reimbursement rules.
Both Insitutions can only reimburse international flights that are booked on a United States Flag Carriers. Travelers who purchase International airfares (defined as trips taking more than six hours of fly-time, including Alaska & Hawaii, but excluding trips to Canada and Mexico taking under six hours) follow the United States Federal Travel Regulations, even through less costly foreign flag carriers may be available. Please make sure that your ticket is written on an American Airline ticket stock and lists the American flight numbers. A helpful website regarding government travel regulations is http://www.fedtravel.com/gsa/default.asp.
With both Insitutions you must stay within the per diem guidelines for your accommodations. To find the current per diem for Cambridge visit www.gsa.gov website. Typically the range is between 150-180 depending on the time of year. Please also note that you will be reimbursed up to the amount agreed on in your invitation letter.
Both Harvard University and Smithsonian Insitute require that you submit a travel expense report, including receipts for all claimed expenses over $75. This must be done before you leave. Please make sure to make an appointment with ITAMP's Administrator in order to process this paparwork. Should you have any questions regarding the paperwork or the appointment, please contact Ms. Bastille via phone (617) 495-9524 or e-mail (lbastille@cfa.harvard.edu).
Accommodations:
All of the sources for housing listed below are intended to assit you in finding housing in the Cambridge/Boston area. We do not endorse or guarantee any of them and we try to add new sources as we hear of them. Suggestions are welcome.
Local Bed and Breakfasts:
Boston Reservations : If you enjoy staying at Bed and Breakfasts we recommend using Boston Reservations. Ask them for a place within walking distance to ITAMP and they will happily accommodate you.
Bed and Breakfast Associates Bay Colony
A Reservation Service
Long-term Visit and Apartments:
Accommodation Board: This site has been used by our visitors to obtain accommodations. It has information on listings in the Cambridge/Boston area for apartments or shared housing, and an e-mail address where you can post your own housing needs. Many people also use this site for posting furniture they wish to sell. Boston Globe Apartment Listings
Craig's List Search roommates ads or for apartments in Boston Area
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Harvard University Community Listing Network
If you don't have a Harvard ID, see "FAQ"Roommates
Search roommate ads or place them
Harvard's Preferred Hotels - ask for Harvard Affiliated discounts:
Sheraton Commander Hotel, 16 Garden Street, Cambridge, MA 02138, 617-547-4800, Toll free: 866-500-0293
Charles Hotel, One Bennett Street, Cambridge, MA 02138,
617-864-1200, Toll free: 800-882-1818The Harvard Faculty Club, 20 Quincy Street, Cambridge, MA 02138, 617-495-5758
The Inn at Harvard, 1201 Massachusetts Avenue, Cambridge, MA 02138, 617-491-2222, Toll free: 800458-5886
Harvard Square Hotel, 110 Mount Auburn Street, Cambridge, MA 02138, 617-864-5200, 1-800-458-5886
Cambridge Marriott, 2 Cambridge Center, Cambridge, MA 02142, 617-494-6600, 1800-228-9290
Hotels in the Cambridge Area:
Hotel Tria, 220 Alewife Brook Parkway, Cambridge Ma 02138
617-491-4932, Toll free: 866-333-8742The Hyatt Regency, 575 Memorial Drive, Cambridge, MA 02139
617-492-1234, Toll free: 800-233-1234Residence Inn by Marriot, 6 Cambridge Center, Cambridge, MA 02142, 617-349-0700, Toll free: 800-331-3131
Boston Area Hotel Listings - Hotels
DIRECTIONS
From Logan Airport: http://www.massport.com/logan/getti.html
The Silver Line ($1.25 exact change) drops off and picks up in front of all the terminals. The Silver Line will take you directly to South Station. Once at South Station take the Red Line (subway train) going outbound to Harvard Square Station. This link has other MBTA details and directions http://www.mbta.com/traveling_t/schedules_subway.asp
Train
If you travel on Amtrac or another Train, get off at the South Station stop. From South Station there is also the subway train (Red Line) to the Harvard Square stop. (see above). The fare ranges from $1.20.
Taxi
Taxi's are always available at South Station and Logan airport. Generally, the cost to Harvard Square (or your Cambridge hotel address) - will be about $35/40.
Maps
Mapquest: For a variety of travel information including printable maps and door-to-door directions try MAPQUEST OF: 60 Garden St Cambridge, MA 02138.
Download a map of Harvard Square and ITAMP here.