You have been invited to visit ITAMP at the Center for Astrophysics in Cambridge, MA. We are looking forward to your stay and hope you have an enjoyable and productive time.
Please note: travelers who expect to be reimbursed for their airfare must book their tickets through and on U.S. Carriers. The cost of these tickets must also be within the allowable government airfares in order to be eligible for reimbursement.
Preferred Travel Agencies
Starting April 1, 2006, invited ITAMP visitors and speakers MUST use one of Harvard’s “Preferred Travel Agencies”, unless specifically arranging travel through the Smithsonian Travel office:
- * Expedia Corporate Travel: http://vpf-web.harvard.edu/ofs/travel/tra_exp.shtml
- * World Travel Partners: http://vpf-web.harvard.edu/ofs/travel/tra_wor.shtml
- * Great International Travel: http://vpf-web.harvard.edu/ofs/travel/tra_gre.shtml
- * Oriental Tours and Travel: http://vpf-web.harvard.edu/ofs/travel/tra_ori.shtml
- * Travel Collaborative: http://vpf-web.harvard.edu/ofs/travel/tra_tra.shtml
Long- and Short-Term Visitors
Depending on your circumstances the following forms may be required for you to receive your compensation from ITAMP. Please take a minute to read through these forms, fill them out and send them in. Forms marked with an * are required prior to your arrival at ITAMP.
The Smithsonian Vendor Enrollment Form must be filled out and returned prior to your visit to ITAMP. This form registers you in the reimbursement and vendor systems at Smithsonian and without the completed form your funds will be delayed. Prior to your arrival a form will be filled out and sent to you via e-mail. Pleae fax the signed form to L.Bastille at 1-617-495-5970 as soon as possible.
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To request that
your funds be directly deposited into your bank account. (for
US residence only) |
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Computer Access & Networks |
All visitors wishing network and computer access during their stay must sign and fax this form to L. Bastille @ 1-617-495-5970 at least a week in advance of their visit. |
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Visitors Traveling |
Visitors traveling under a J-1 Visa must fax their completed and signed Visa Data Form to the attention of Lisa Bastille, ITAMP Admin. Coordinator at 617-495-9524 two months prior to their expected arrival. For information on visas, go to http://www7.NationalAcademies.org/visas. |
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Before you leave ITAMP: |
All Visitors must complete an Exit Clearance Form before your departure. In addition visitors must also arrange to see Teri Hamelin (5-7225) prior to departure to ensure that your financial information is complete and correct. Completed forms go to L.Bastille. |
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Reimbursement Forms |
Visitors reimbursed for their expenses must signed this no-fee
travel form with L.Bastille before they leave. |
Parking at the CfA |
Parking is generally available at the CfA, but the cost is $9/day and is based on a first come first served basis. Passes are available at the Harvard Business office here at the CfA. If you would like to learn more about Harvard's parking policy the website is: http://www.uos.harvard.edu/transportation/par_vis.shtml |
Public Transportation, Accommodations and Directions |
ITAMP is accessible via public transportation and is surrounded by many local B&B's and other accommodations. Find out more here: http://www.cfa.harvard.edu/itamp/livingaccommodations.html |