Foreign Travel:
Foreign travel often requires pre-approval by the sponsoring agency. We must allow 6-8 weeks for this process, so please discuss with your admin person as early as possible.

Lodging Limit:
We recommend that you check the allowable lodging limit for your destination to be sure your hotel is within the limit. Click here for more information.

Early Departure:
Usually travelers depart on the day of or the day before their meeting or observing run is scheduled to begin. If you need to leave more than one day ahead, please explain why in the Special Requests box.

Cash Advance:
Normally the only time an employee can request a cash advance is if he/she has pre-paid a conference registration fee using a government credit card or personal funds. Otherwise, only Predocs, Postdocs, and Visiting Scientists can receive advances because they’re not entitled to government credit cards.

Reimbursable Travel:
For trips reimbursed by outside agencies (aka “Travel-01”) please provide a letter or email from the agency explicitly outlining what expenses they will pay and how to request reimbursement. If SAO purchased the air tickets, the traveler must repay SAO within 30 days of return regardless of whether the outside agency has reimbursed the traveler.

Travel Reports:
Travel reports are always due within three working days of return.