Foreign travel charged to an SAO grant or contract generally requires preapproval
by the sponsoring agency. We must allow 6-8 weeks for this
process, so please discuss with your admin person as early as possible.
We recommend that you check the allowable lodging limit for your
destination to be sure your hotel is within the limit. Click here for more information.
Usually travelers depart on the day of or the day before their meeting or
observing run is scheduled to begin. If you need to leave more than one day
ahead, please explain why in the Special Requests box.
Normally the only time an employee can request a cash advance is if he/she
has pre-paid a conference registration fee using a government credit card or
personal funds. Predocs, Postdocs, and Visiting Scientists can receive
advances because they're not entitled to government credit cards.
If an outside organization plans to sponsor your travel, SAO requires the sponsor to complete an SAO Sponsored Travel Commitment Form Letter. Depending on the traveler's status (employee, fellow, etc.) certain SI clearance and reimbursement restrictions may apply. More details may be found at:
Travel reports are always due within five working days of return.
See SI's Travel Handbook at:
An FAQ covering a few travel-related items is at: