How do I apply?
Applications are accepted online from September 1, 2013, to October 30,
2013, 17:00 GMT, through our website.
Can I print the application form and mail it?
If you are unable to use the online application, contact firstname.lastname@example.org
for more information.
do I register online?
Go to the Fellowship Application Login page. Select "Update Account"
then "Register". On the Registration page, enter your full email
address and a password of your choice. Repeat the password for verification
and select "Register Now."
is the deadline?
The deadline is October 30, 2013, 17:00 GMT, for the Clay Postdoctoral Fellowships.
It is the applicant's responsibility
to ensure that all materials, including letters of recommendation, are
received by the deadline. Incomplete applications -- and/or applications
received after October 30, 2013 -- will not be considered.
will an offer be made for the Clay Fellowships?
Offers will be issued starting December 20, 2013. If you are not selected,
you will be notified in early January via email.
there any requirements I must meet in order to apply?
Applicants are expected to pursue research programs of their own conception
and design, and they should state clearly why they believe that their
professional goals would be furthered through research opportunities at the
CfA. Applicants are expected to demonstrate their capability for original
research through first-author refereed publications in major astronomy
What type of visa will the Smithsonian Astrophysical Observatory issue me if I am selected for
the Clay Postdoctoral Fellowship?
The Clay Fellowship is considered a non-service fellowship. It is not an employment position. Therefore,
only J-1 visas are issued to international exchange scholars.
should letters of recommendation be submitted?
Letters of reference should be submitted by three "referees" familiar with your scientific abilities
and must be received by the application deadline, October 30, 2013, 17:00 GMT. The name and
email of each referee must be supplied in the application form. A message is emailed to each referee,
which provides a unique URL. The referee uses that URL to upload the letter. Once the letter has
been uploaded, the applicant will see "Complete" when checking the appropriate area of the
application status page.
format is required for uploading files?
Files should be in pdf format. If this is not possible, postscript or
plain text is acceptable.
How do I submit my application?
Your application is considered complete when you use the
"Submit" button. You can update information until the
application deadline even after marking your application as complete.
I edit my application online?
Yes, you can access the application as many times as you want until the
deadline. After entering the new information, click on the "Save" button. You can enter more information or edit existing information
each time. You can upload new files to replace existing ones until the
If my password does not work, what should I do?
On the "Fellowship Application: Login" page select "Reset
Password" and a new password will be emailed to you if you have already
will I know if all my application materials have been received?
After logging in to the application, select "View Application Status"
to check what remains incomplete in your application. In addition, when
viewing your application online, you can check previously uploaded files
by clicking on the numbered button provided.
should I do if I notice an error in my application after I submit it?
Until the deadline, you can access the application to make corrections,
including uploading new versions of the pdf files.
if I decide to withdraw my application?
If you want to withdraw your application, send email to email@example.com
stating your full name and which fellowship application you wish to withdraw.
if I have other questions?
Please send an email inquiry to us at firstname.lastname@example.org.