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| Getting Settled | ||
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Prearrival FormsContact your division administrator or Christine Crowley in the Fellowship Office to discuss which forms you are required to complete based on the type and length of your appointment.
Computer Services Creating Your CfA Account Computer accounts require a Staff Database Form. Contact your Division Administrator (or designee) to provide this information. You will also need to sign the SD931 Agreement. As a result, your name will be included in the CfA Telephone Directory and a mail user name will be set up for you on the CfA gateway. Closing your Account Resources for Computing The CfA Computation
Facility (CF) Printing CF Services Guide: Printing overview Email Accounts The CF maintains a central mail exchanger cfa.harvard.edu with accounts for CfA staff and others (e.g. ongoing collaborators, etc.). Instructions for pop/imap client are maintained by the CF as well. Information on most operating systems and the policy for CF email users mail clients are available. Postdoc/Predoc Mailing List Both a postdoc and a predoc mailing list were set up in order to provide a convenient way of discussing postdoc- and predoc-related issues, events, questions, and problems. The following instructions should assist their use. To subscribe or unsubscribe, contact Christine Crowley, Fellowship Program Coordinator. To post to a list, email your message to the saopostdocs and saopredocs list at saopostdocs@cfa or saopredocs@cfa To post to both Harvard and Smithsonian postdoc lists, email your message to the allpostdocs list at allpostdocs@cfa To post to both Harvard and Smithsonian predoc lists, email your message to the allpredocs list at allpredocs@cfa To check the distribution, use the majordomo "who" command. You must already be subscribed to the list to receive a member list. Send an email to majordomo@cfa with the following in the BODY of the email: who saopostdocs@cfa or who saopredocs@cfa Wireless Network CfA has a wireless network. To use it, you will need the latest version of Cisco VPN client (also available at this site is information on configuration and passwords). More help can be found at Wireless LAN and at CF Services Guide: Wireless LAN: Configuring Mac OSX. ID Cards To gain access after hours to both the Observatory and the CfA Library (located off the main entrance at 60 Garden Street) and to most other SAO and Harvard facilities, you will need either an SAO or Harvard photo ID card. Both SAO and Harvard IDs are printed by the Harvard ID office (HUID). Images are captured at Holyoke Center in Harvard Square. More information can be found here. HUID will print the new cards--proximity-magnetic stripe cards for SAO staff and magnetic-stripe cards for Harvard staff--overnight. Harvard cards (on magnetic stripe stock) will be issued directly to cardholders. SAO cards (with proximity chips as well as magnetic stripes) will be sent to the HCO office for processing. They will then be sent to the cardholder. Telephone Assignment A telephone number will be assigned when you arrive. A voice-mail box or system can be set up on your line, provided funds are available to cover the cost and approval is obtained by your Host or Advisor. For internal CfA or Harvard calls, only use the last 5 digits (e.g., if 617-495-7280, dial 5-7280). Contact your Division Administrator for information on long-distance calling. For other useful phone information, please consult the CfA phone book. For voice-mail, long-distance code, or any phone questions, please check with your Division Administrator (or designee). Other links to telephone services can be found at the following: Library Privileges The John G. Wolbach Library and Information Resources Center is located at the CfA. If you are going to be using the Library, it is strongly recommended that you contact the staff (6-5769 or library@cfa) to arrange for an introduction to library resources and services. All members of the CfA community have access to Harvard University Libraries as well. The Library offers an increasing array of proprietary resources, which are copyright-protected, have strict license agreements, and are expensive. Before researchers use them, understanding the restrictions on use is important. This is best done in person and the earlier in the patron's experience with the Library the better. Also, using these resources is not necessarily intuitive and the Library staff is very willing to provide "tutorials" on how to access an online journal. Therefore, please contact the Wolbach Library for an introduction, to request night and weekend Library access, and for any questions that you may have. Instructions on obtaining a PIN can be found here. You must a PIN to access restricted electronic resources. Information on how to use the Astrophysics Data System with the Library proxy, is available here. You will be prompted to enter your Harvard/SAO ID number and Harvard-issued PIN, which will allow you to access restricted electronic journals to which the Wolbach Library or other Harvard Libraries have subscribed. Parking Parking on the Observatory campus is permitted through an annual membership or via the purchase of daily parking permits (see below). However, due to shortage of parking space and high demand, the waiting period is 1 year or more. Therefore, taking public transportation or walking to work is highly recommended. See the MBTA Website for public transit options, and the public transit section below for more information on purchasing MBTA passes. Cambridge Residents: If you are a Cambridge resident, you can apply for a resident street permit. A year-long permit will cost approximately $20 and allows parking anywhere in Cambridge, so you can park on side streets near the Observatory (but watch out for street-cleaning days, towing is a serious and lucrative business!). NonCambridge Residents: To apply for an Observatory parking permit, you must get on the waiting list by filling out an application form and submitting it to the Harvard College Observatory Administrative Office (C-26). You may elect to have the cost (approximately $1,245 per year) deducted from your paycheck on a pretax basis by filling out the relevant field on the form. Daily parking permits are issued in the HCO Administrative Office and can be purchased on line now (full day permits, not 2 or 4 hour permits).
Click here for parking information provided by Harvard University. Social Events There are many people here at CfA and sometimes it is all a little overwhelming to try to meet people. The easiest way is to have informal chats during a coffee or other events. Here is a list of a few of the informal events that happen throughout CfA. If you know of more please email so we can add it to the list.
3rd Floor Perkin Bridge $1 weekly donation gets you coffee, snacks, and conversation. To get on the list email dlatham@cfa.harvard.edu. Get a sampling of about 7 wines, assorted cheese, and fine conversation. Informal tea that welcomes everyone at the CfA prior to the weekly colloquium. | |
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