Sponsored Programs Section: What's New!
On January 26, 2015, the National Science Foundation (NSF) will release updates to FastLane and Research.gov that may impact the way you
work. This update will implement revised policy and incorporate feedback received from NSF staff and the research community. It is suggested any proposals due on or about that date (1/26/15) should be submitted early, if possible, to avoid any last minute glitches that could affect a timely submission. For more details, please read this email from NSF, which will also be available on SP's Preparing NSF Fastlane Proposals and Policies & Procedures pages. (January 16, 2015).
The Contractual and Cost information page has been updated to reflect new approved rates provided by ONR Negotiation Agreement dated 9 January 2015 that shall be used for forward pricing and billing purposes for Fiscal Years 2015 and 2016. (January 2015)
In the revised and updated contracts and grants guidance in 2 CFR 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards ("Uniform Guidance"), there have been changes regarding the treatment of administrative and clerical staff labor costs as direct costs in proposals to government sponsors. SAO's current practice of including appropriate staff costs in our direct cost budgets is not changing, but we must demonstrate that such costs are allocable to a federal award. For more information, please see Administrative & Clerical Staff Salaries, which will be available in the Policies section of SP's Policies and Procedures web page, as well as the Proposals web page. (January 2015)
The NSF Grant Proposal Guide and the NSF Award & Administration Guide have been updated as of December 26, 2014. Summaries of significant changes can be found at the NSF website:
For more information on NSF proposals, please visit our Preparing NSF Fastlane Proposals page. (December 2014)
SAO's Management Fee Policy has been updated to reflect recent announcements by NASA:
The policy can always be found on the Sponsored Programs Section's Policies and Procedures page.
NSF recently held a webinar presentation outlining plans to modernize the Fastlane proposal submission system. A .pdf of the slide show can be found here; NSF welcomes your thoughts about proposal submission at NSF. Questions and comments may be shared with us by emailing firstname.lastname@example.org. (December 2014)
The U.S. Department of Energy's Office oflnspector General (IG) recently conducted an audit
of the DOE Office of Science's management of research misconduct allegations. IG found that allegations appeared to be properly addressed, but recommended that the DOE Office of Science "provide additional education and guidance on the procedures and responsibilities for conducting research misconduct allegation reviews to Department officials, laboratories, and financial assistance recipients." In response to this audit and the IG recommendation, the DOE Office of Science has established a new "Research Misconduct - Information and Frequently Asked Questions on Policies and Procedures" page on the DOE Office of Science website, with information on Federal and DOE policy and procedures on research misconduct, including links to the relevant official documents.
Please note especially the specific requirement to notify your DOE contracting officer in the
event that your institution initiates a research misconduct investigation. DOE research misconduct policies and procedures apply to all DOE-sponsored research.
- The SAO Management Fee Policy has been updated to incorporate Appendix C, which is a list of sponsors that do or do not accept a management fee. The SAO Management Fee Policy is available in .pdf and Word format on our Policies and Procedures page under "Policies". (October 2014)
- The SI PI Portal has been updated to include department level access. A designated Unit Administrator can now give access to grants, contracts, and Inter-Agency Agreements (IAA) in their own department. This means authorized users will now be able to see and manage all awards for their department. Please access the web site for further information. (July 14, 2014)
- The Research.gov Team at the National Science Foundation (NSF) recently released a video tutorial on Research.gov's feature to capture citations in annual and final project reports through the uploading of a BibTeX file. This tutorial walks awardees through the creation and uploading process of a BibTeX file to a project report via Research.gov. To view the tutorial, visit the Research.gov Project Reporting page.
The Research.gov BibTeX video tutorial is one in a series of tutorials that NSF is releasing to help awardees. This past February, NSF released the Project Reporting video tutorial, which highlights the process and tools available to complete and submit a project report.
- NASA has provided inflation tables "for the purposes of estimating new efforts and for normalizing historical cost from prior missions. Pursuant to direction from the SAO Financial Management Department. All grant proposals, unless instructed otherwise, should include the inflation factors, identified below in all proposal budgets and budget justifications. Please Note: These factors should NOT be used if there is contract already in place. DCAA approved forward pricing indices should be used for all efforts that are already under contract." (April 7, 2014) NASA Inflation Tables
- NSF announces changes to Research.gov reporting features, based on user feedback. Some of the changes implemented March 17, 2014 include:
For more information, visit the Sponsored Programs Section's Preparing NSF Reports page. (March 17, 2014)
- POs will view project reports in HTML rather than PDF
- NSF will pre-populate the Products, Organization and Participants sections of a project report from information previously submitted in Research.gov
- The progress report pages will be redesigned to optimize space, minimize scrolling efforts, and become more user-friendly
- PIs will be able to edit reporting periods for an Interim Project Report (IPR)
- Web-STGMS (STScI's web-based reporting platform) is now operational and ready for use! Check out the new look, features and enhancements, and take it for a spin! Watch the 'How To Login' video after you go to the STGMS home page, and read the 'Web-STGMS Quick Reference Guide' before beginning (this is not meant to be an inclusive step by step manual, but covers the functions most frequently used by Investigators and Administrators).
Experiencing problems and have already referenced 'Help' and the 'Quick Reference Guide'? Contact the STScI Grants Administration Office at email@example.com or (410) 338-4200 (January 24, 2014)
- Browsers Supported by Web-STGMS:
- Firefox -- Preferred
- Safari -- Preferred
- Chrome -- Preferred
- Internet Explorer (IE) -- Not Preferred (IE is problematic with web-based applications. If you must use IE, only IE 9 or higher is supported)
- NSF announces launch of Research.gov Demo Site in order to further improve the project reporting process. The Research.gov Demo Site provides National Science Foundation (NSF) awardees (specifically PIs, co-PIs and Sponsored Project Office staff) the opportunity to explore and familiarize themselves with preparing, submitting, and reviewing NSF project reports without actually submitting a real report.
- New NSF Proposal and Award Policies and Procedures Guide, effective February 24, 2014. Available at NSF web page as .pdf download or HTML.
- Major Research Instrumentation (MRI) proposals due January 23, 2014. (December, 2013)
- Amendment to NASA ROSES solicitation broadens the scope of potential proposals. (December 12, 2013) The description of the specific proposal opportunity on this page is contained in the document 'D.3 Astrophysics Research and Analysis'. This document is kept up to date and incorporates amendments, clarifications and corrections in a clearly identifiable manner.
- Updated Management Fee Policy (August 19, 2013)
- Updated Contractual and Cost information. (August 19, 2013)
- FY 2012 A-133 Final Report (July 3, 2013)
- NSF FY 13 MRI Proposal Submittal Guidance (January 11, 2013)
- NSF Project Reports must be submitted via Research.gov effective 2/1/13 (January 8, 2013)
- New NSF Proposal and Award Policies and Procedures Guide effective 1/14/13 (January 7, 2013)
- NIH requires the use of new forms and instructions effective 1/25/2010 (December 18, 2009)
- New NSF Proposal and Award Policies and Procedures Guide effective 1/4/2010 (December 14, 2009)
- Bureau of Industry and Security (BIS) has a new online System for Tracking Export License Applications (STELA) (November 18, 2009)
- Phase 1 of improvements to NSPIRES effective July 11, 2009 (July 15, 2009)
- NSPIRES requires identifying organizational relationship (June 15, 2009)
- NASA has made significant changes to ROSES 2009 program (May 15, 2009)
- SAO Proposal Process Review Recommendations accepted by the Director (May 8, 2009)
- American Recovery and Reinvestment Act of 2009 grant funding opportunities (April 6, 2009)
- New NSF Proposal and Award Policies and Procedures Guide effective 4/6/09 (April 6, 2009)
- New NSF Proposal and Award Policies and Procedures Guide effective 1/5/09 (February 10, 2009)