Sponsored Programs Section: What's New!


  • The U.S. Department of Energy's Office oflnspector General (IG) recently conducted an audit of the DOE Office of Science's management of research misconduct allegations. IG found that allegations appeared to be properly addressed, but recommended that the DOE Office of Science "provide additional education and guidance on the procedures and responsibilities for conducting research misconduct allegation reviews to Department officials, laboratories, and financial assistance recipients." In response to this audit and the IG recommendation, the DOE Office of Science has established a new "Research Misconduct - Information and Frequently Asked Questions on Policies and Procedures" page on the DOE Office of Science website, with information on Federal and DOE policy and procedures on research misconduct, including links to the relevant official documents.

    Please note especially the specific requirement to notify your DOE contracting officer in the event that your institution initiates a research misconduct investigation. DOE research misconduct policies and procedures apply to all DOE-sponsored research.

  • The SAO Management Fee Policy has been updated to incorporate Appendix C, which is a list of sponsors that do or do not accept a management fee. The SAO Management Fee Policy is available in .pdf and Word format on our Policies and Procedures page under "Policies". (October 2014)
  • The SI PI Portal has been updated to include department level access. A designated Unit Administrator can now give access to grants, contracts, and Inter-Agency Agreements (IAA) in their own department. This means authorized users will now be able to see and manage all awards for their department. Please access the web site for further information. (July 14, 2014)
  • The Research.gov Team at the National Science Foundation (NSF) recently released a video tutorial on Research.gov's feature to capture citations in annual and final project reports through the uploading of a BibTeX file. This tutorial walks awardees through the creation and uploading process of a BibTeX file to a project report via Research.gov. To view the tutorial, visit the Research.gov Project Reporting page.
    The Research.gov BibTeX video tutorial is one in a series of tutorials that NSF is releasing to help awardees. This past February, NSF released the Project Reporting video tutorial, which highlights the process and tools available to complete and submit a project report.
  • NASA has provided inflation tables "for the purposes of estimating new efforts and for normalizing historical cost from prior missions. Pursuant to direction from the SAO Financial Management Department. All grant proposals, unless instructed otherwise, should include the inflation factors, identified below in all proposal budgets and budget justifications. Please Note: These factors should NOT be used if there is contract already in place. DCAA approved forward pricing indices should be used for all efforts that are already under contract." (April 7, 2014) NASA Inflation Tables
  • NSF announces changes to Research.gov reporting features, based on user feedback. Some of the changes implemented March 17, 2014 include:
    • POs will view project reports in HTML rather than PDF
    • NSF will pre-populate the Products, Organization and Participants sections of a project report from information previously submitted in Research.gov
    • The progress report pages will be redesigned to optimize space, minimize scrolling efforts, and become more user-friendly
    • PIs will be able to edit reporting periods for an Interim Project Report (IPR)
    For more information, visit the Sponsored Programs Section's Preparing NSF Reports page. (March 17, 2014)
  • Web-STGMS (STScI's web-based reporting platform) is now operational and ready for use! Check out the new look, features and enhancements, and take it for a spin! Watch the 'How To Login' video after you go to the STGMS home page, and read the 'Web-STGMS Quick Reference Guide' before beginning (this is not meant to be an inclusive step by step manual, but covers the functions most frequently used by Investigators and Administrators).
    • Browsers Supported by Web-STGMS:
      • Firefox -- Preferred
      • Safari -- Preferred
      • Chrome -- Preferred
      • Internet Explorer (IE) -- Not Preferred (IE is problematic with web-based applications. If you must use IE, only IE 9 or higher is supported)
    Experiencing problems and have already referenced 'Help' and the 'Quick Reference Guide'? Contact the STScI Grants Administration Office at gms_mail@stsci.edu or (410) 338-4200 (January 24, 2014)
  • NSF announces launch of Research.gov Demo Site in order to further improve the project reporting process. The Research.gov Demo Site provides National Science Foundation (NSF) awardees (specifically PIs, co-PIs and Sponsored Project Office staff) the opportunity to explore and familiarize themselves with preparing, submitting, and reviewing NSF project reports without actually submitting a real report.
  • New NSF Proposal and Award Policies and Procedures Guide, effective February 24, 2014. Available at NSF web page as .pdf download or HTML.









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