Upon completion of the Stage 1 Peer Review, all US-based investigators will be invited to submit a Stage 2 cost proposal if funding is required to carry out the investigation.

Please note, when a U.S. investigator obtains grant funds for a project that involves non-U.S. investigators, no funding may flow through the U.S. investigator to the non-U.S. investigators. This includes funding for travel for the non-U.S. investigators.

Each PI and Co-I Institution shall submit their Stage 2 Cost Proposals both electronically, using the Remote Proposal System (RPS), and via hard copy. See instructions below.

Detailed instructions for preparation of the Cover Page can be found at:
http://www.cfa.harvard.edu/spp/sp/forms/CP_Cover_Instruct.html

Detailed instructions for preparation of the Budget Form and the Budget Justification can be found at:
http://www.cfa.harvard.edu/spp/sp/forms/Budget_Instruct.html

A Stage 2 cost proposal consists of:

1. A Chandra Cost Proposal Cover Page Form with institutional signature. Note that the Institution Administrative Contact information and Investigator information must be complete. This includes the email addresses for both the Administrative Contact and the Investigator. Group email addresses, e.g. sponsoredprojects@institution.edu, are not acceptable.

2. A Budget for the PI using the Budget Form. The PI’s Budget Form must include the totals of the Co-Is’ budgets as line items in Section J of the Form.

3. A succinct one or two page Budget Justification. The Budget Justification should include a breakdown of the work assignments for all funded investigators taking part in the investigation, justification for any funded line item including any major purchases such as workstations, and justification of foreign and domestic travel. The Chandra Science Proposal Number and Title must be included on the top of the Budget Justification. Do not attach a copy of the Science Proposal as we have the proposal in our files.

4. A written Certification for any workstation and general-purpose equipment costing $5,000 or more. The certification form can be found at:
   http://www.cfa.harvard.edu/cfa/spp/sp/forms/Cert_Purch_Equip.pdf.

5. A List of Current and Pending Support Information must be provided for all ongoing and pending projects and proposals that involve the proposing PI. This information must be provided for each of the following two categories of awards that may exist at the time of the proposal submission deadline:
   • Current Awards (for any of the period that overlaps with the submitted proposal), and
   • Pending Awards (including the proposal being submitted to CXC).

   For each of these two categories, using a format of the proposer's choosing, provide the following information: name of the investigator, project title, sponsoring agency, period-of-performance, amount of award or total proposed budget, and commitment by PI in terms of a fraction of a full-time equivalent (FTE) work year. If the PI has no Current or Pending Support, then a statement to that effect must be included. The Chandra Science Proposal Number and Title must be included on the top of the Current and Pending Research Support pages.

6. A copy of the applicant institution’s Federally-Approved Indirect Cost (IDC) Rate Agreement.

7. Certifications and Assurances required by U.S. Code: The signature of the Institutional Representative on the Budget Form verifies that the proposing organization complies with the required certifications and assurances; therefore, they do not have to be independently signed and submitted.

NOTE: Each separately funded Co-I shall follow the same procedures as shown above.

Cost Proposal Submission Process. Note that each cost proposal must be submitted both electronically and via hard copy.

1. Electronic Submission:

   The Remote Proposal Submission (RPS) system is found at http://cxc.harvard.edu/cgi-bin/RPS/Chandra_Budget/RPS.pl. This must be used for electronic submission of the Cost Proposal Cover Page and Budget Forms. The Budget Justification and List of Current or Currently Proposed Research Support can also be submitted electronically. In order to do this, after submitting the Cost Proposal Cover Page and Budget Forms, click on the "Budget Justification" button and attach the Budget Justification and List of Current or Currently Proposed Research Support. After submitting electronically, selecting the PDF button on RPS will return a PDF file containing the Cover and Budget forms. This can be used, along with the uploaded PDF files, for the hardcopy submission

   Each proposing PI should submit, through their institution, a single Stage 2 cost proposal, for each approved project, containing his/her own budget requests and include the budget requests of any Co-Is seeking funding in Section J of the Budget Form.

   Co-Is shall provide the PI with the necessary budget information to be included in Section J of the PI's budget form. Co-Is should submit their cost proposal through their institution using the RPS System.

2. Hard Copy Submission:

   The hard copy of your cost proposal may be generated by following the instructions for the RPS. Note that CoIs may now submit the hard copy of their cost proposal directly to the SAO Subawards Section. Hard copies must be signed by the institution's authorized signatory.

   Hardcopy submission of the Stage 2 Cost Proposal to the SAO Subawards Section may be done using one of two methods.

   • The signed cost proposal must be scanned into an Adobe PDF file. The signed and scanned Adobe PDF copies of the cost proposal shall be submitted by e-mail to: chandracp@cfa.harvard.edu. For PIs, the e-mail subject line must state “Chandra Cost Proposal #XXXXXXXX PI”. (Replace Xs with assigned Chandra Science Proposal number.) If the submission is for a CoI, the e-mail subject line must state “Chandra Cost Proposal #XXXXXXXX CoI”. (Replace Xs with assigned Chandra Science Proposal number.) Do not use any other e-mail address for submission of the cost proposal.

   • Cost proposals may also be submitted using a courier service or the U.S. Mail. In this case each proposing institution shall submit an original and 1 copy of the Stage 2 cost proposal information as described above. All original cost proposals must have the original signature of the institution’s authorized signatory.

     Hard copy cost proposals using U.S. Mail or courier service shall be sent to:

     Mailing Address: Subawards Section Smithsonian Astrophysical Observatory 60 Garden Street, Mail Stop 22 Cambridge, MA 02138-1516

     Courier Delivery (i.e. FedEx): Subawards Section Smithsonian Astrophysical Observatory 100 Acorn Park Drive, Mail Stop 22 Cambridge, MA 02140-2302

Assistance with the RPS System is available by contacting the CXC Help Desk.

Questions regarding cost proposals should be directed to the Subawards Section, Carol Dzengelewski.