HR: Employment Opportunities
 Job posting 13-06
Opening date: April 18, 2013
Closing date: May 17, 2013

TITLE: Staff Assistant, IS - 0301 Grade 09, $51,871 - $67,427/annually
TYPE OF POSITION: Trust Fund (non-federal) Indefinite
DIVISION: - High Energy Astrophysics Division
LOCATION: Cambridge, Massachusetts
AREA OF CONSIDERATION: All qualified candidates

First consideration made be made 14 days after the opening date.


Duties include but are not limited to: preparing financial reports; responding to queries from project management and sponsoring organizations for financial data; researching and providing inputs for programmatic and financial reports; preparing monthly and quarterly reports using Earned Value Management (EVM) tools; initiating, monitoring and updating SWEAP requisitions; tracking expenditures for Project budget activity; comparing purchase orders with the procurement list; preparing and disseminating purchase order status reports; administering the screening process for requisitions requiring approval, and generating submittal to contractors; preparing travel authorizations; supporting SWEAP Program Administrator in developing, planning, scheduling project requirements; performs other administrative duties as assigned.


Experience: One year of specialized experience equivalent to the next lower grade level in the normal progression for this occupation that has equipped the candidate with the particular knowledge, skills and abilities to successfully perform the duties of the position. The experience may include activities such as preparing and creating financial monthly and quarterly reports; administering, monitoring, updating requisition; preparing proposals; verifying cost; supporting in planning, scheduling project requirements; assisting Project Administrator in proposal preparation; generating travel authorizations.


Education: master's or equivalent graduate degree or Two full years of progressively higher level graduate education leading to a master's or equivalent degree related to the position may be substituted to meet the experience requirements.


Combination of Experience and Education: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and/or proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements are derived from the Office of Personnel Management's Qualification Standards Handbook for General Schedule Positions viewable on the web at

APPLICATION PROCEDURE: We will only accept applications on line for this position. or complete information about this position and the online application procedures, please visit: USAJOBS

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.

Visit our SAO website.


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