HR: Employment Opportunities
 Job posting 17-57
Opening date: August 28, 2017
Closing date: September 11, 2017

TITLE: Librarian (Reference/Resource Sharing), IS-1410, Grade 11; $66,317 to $86,208 Annually
TYPE OF POSITION: Trust Fund (Non-Federal) Indefinite
LOCATION: Cambridge, MA
AREA OF CONSIDERATION: All qualified candidates residing within the commuting area

Reference Librarian manages general and specialized reference and research support services, along with resource sharing activities at Wolbach Library. The Reference and Resource Sharing Librarian will provide guidance to information resources, both inside the library and beyond the library, through databases and cooperative arrangements. The community served by the Wolbach Library includes Smithsonian staff, Harvard faculty and staff, students, post-docs, the international astronomy community, and the public.


Duties may include, but are not limited to:

1. Maintain regular interaction with faculty, researchers, students and the public to determine community needs

2. Conducts reference interviews in-person and via email or phone as needed

3. Maintain knowledge and ability to search print resources and a variety of online databases and platforms suiting the needs and interests of Wolbach's community (e.g. databases such as the NASA Astrophysics Data System and the Defence Technical Information Center

4. Maintain copyright compliance records

5. Ensures the safe and sustainable handling of library collections for reference and reproductions

6. Executes Wolbach Library's interlibrary loan and document delivery services (ILL/DD)

7. Ensures that materials are obtained and delivered expeditiously

8. Interprets and applies interlibrary loan/document delivery guidelines, procedures, and policies

9. Maintain regular service schedule for public access to services

10. Trains others to support ILL/DD tasks as needed for backup and support purposes

11. Establish strong, positive, professional relationships with members of lending networks

12. Maintains current awareness of best practices in the field

13. Participates in daily circulation desk staffing

14. Provides advanced and extensive reference and literature searches by using a variety of resources and databases suiting the needs and interests of Wolbach's community (e.g. supporting research for the writing of a textbook or content for a full semester course)

15. Supports library community members in the use of new technologies, resources, and services used to access information (e.g. a new ADS interface or vendor/publisher platform)

16. Contributes expertise to Wolbach's digital projects and initiatives by making recommendations for new and creative approaches and methods (e.g. workflows for a major content digitization effort)

17. Develops presentations, displays, and/or exhibitions to highlight and interpret the library's historical collections and services

18. Designs, plans, and implements new, innovative, and efficient ILL/Document Delivery workflows

19. Contributes to the knowledge base of the library profession through research and professional engagement


All librarians must meet the requirements for professional education in library science or possess equivalent experience and education as shown for GS-7; however, as a standard practice applicants enter at grade GS-9 on the basis of a master's degree in library science.

Since many libraries are highly specialized, some librarian positions require a knowledge of a specialized subject or field of endeavor.. Also, since materials in libraries are often in foreign languages, some librarians must have a proficient knowledge of one or more foreign languages. For such positions, applicants must meet requirements that are directly related to the subject matter or language of the specialization. These requirements are in addition to the basic professional library science requirements that apply to all positions. However, these requirements may be included in or supplemental to those specified for all positions. The following specializations are authorized: biological, medical, social or physical sciences, education, fine arts, business and industry, humanities, law, music, engineering, and the Germanic, Slavic, Oriental, Semitic, or Romance languages.

In addition to meeting the basic entry qualification requirements, applicants must have directly related education and/or specialized experience

For Grade 11: 3 full years of progressively higher level graduate education in library science or doctoral degree (Ph.D. or equivalent) related to the position. OR 1 year equivalent to at least grade 9.

Specialized experience as a Librarian requires a full professional knowledge of the theories, objectives, principles, and techniques of librarianship, to select, organize, preserve, access and disseminate information. This includes determining the most cost-effective way to provide information that will best meet user needs. Typically, these functions in librarianship are collections development, acquisition, cataloging and classification, reference, circulation, computer system and data base management, and preservation


Equivalent combinations of education and experience

APPLICATION PROCEDURE: We will only accept applications on line for this position. To view the complete vacancy posting, requirements and the procedures to apply, please visit: USAJOBS

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.

Visit our SAO website.


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