HR: Employment Opportunities
 Job posting 18-52
Opening date: July 06, 2018
Closing date: October 12, 2018

TITLE: Procurement Analyst, IS-1102, Grade 11; $67,643 to $87,940 annually
TYPE OF POSITION: Trust Fund (non-federal) Indefinite
DIVISION: - SPP Sponsored Programs and Procurement
LOCATION: Cambridge, MA

AREA OF CONSIDERATION: This position is open to all candidates eligible to work in the United States.

Summary: This is the position of Procurement Analyst in the Sponsored Programs and Procurement Department, Smithsonian Institution-Astrophysical Observatory located in Cambridge, MA. Employee supports all SAO departments and divisions located in Massachusetts, Amado, AZ, and Hilo, Hawaii; with activities and temporary facilities in other domestic and international locations.

Employee performs all pre-award and post-award functions using a wide range of contracting methods and types to procure complex and/or diversified commodities, services, and/or construction. Serves as the SAO Small Business Program Liaison Officer; managing all aspects of SAO's small business programs. The incumbent reports to the Supervisor of the Purchasing section.


1.Employee is responsible for pre-award and post-award functions. Procures a wide variety of supplies, services, equipment, and construction ranging from standard items to those that are highly technical/scientific/state-of-the-art, both commercial and non-commercial items. Employee is responsible for the purchase of Information Technology equipment, software and related services, and projects that are similar to alteration and repair

2.Reviews requisition package for adequacy and compliance with administrative, regulatory, and procedural requirements. Regulatory compliance is determined as it applies to SAO as a federal government entity, a prime contractor, or as a subcontractor. Employee is frequently required to develop and negotiate special terms and conditions to meet customer's needs. Provides business advice and guidance to scientists and engineers in the development of statements of work and recommends the best procurement approach.

3.Reviews requisitions for which previous experience and cost data are not usually directly applicable - Prepares solicitation list, seeking out small businesses and historically underutilized small businesses (HUSBs). Resolves problems that limit competition.

4.Selects appropriate clauses for each contractual action. Issues solicitations using various contracting methods which include Request for Proposals and Request for Quotations. Develops innovative procurement approaches that combine contracting procedures. Uses "best value" evaluation in awarding contracts/purchase orders by negotiation. Documents file with reasons for decisions and justifying basis for award. Ensures service purchase orders and contracts, with a value in excess of $2,500, funded with federal money include a Department of Labor Service Contract Wage Determination.

5.Performs contract administration functions on contracts awarded by self. Interprets terms and conditions for both the customer and contractor; negotiates contract modifications caused by changes in technical requirements, in quantities, and method of shipment; making final decisions on actions within limits of the employee's Contracting Officer authority; and monitors contractor performance in relation to the completion schedule required by the contract. Prepares documentation to support terminations and documents file as to reasoning used in arriving at the final settlement.

6.Performs as a Contracting Officer with authority to execute contractual actions within delegated authority, generally up to $150,000.00.

7.Serves as primary SAO Small Business Program Liaison Officer and is responsible for implementation of federal government and Smithsonian policies designed to assure uniform application of small business contracting and subcontracting programs involving the various small business classifications. Works with various Program Managers and Administrators to develop and negotiate Small Business Subcontracting Plans for submittal to funding agencies, and works with procurement staff and other involved parties at SAO to assure goals are met or exceeded. Reviews procurement requests to determine whether the procurements can be performed by small business. Participates, as the SAO Supplier Diversity Liaison, in Smithsonian Supplier Diversity Program activities

8.Performs other duties as assigned.


All applicants must meet these Basic Requirements: 4-year course of study in an accredited college or university leading to a bachelor's degree with a major in any field; OR At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

In addition to Basic Requirements,the applicant must meet at least One of the qualification requirements described under A), B) or C) A) One year of directly related specialized experience equivalent to the next lower level in the normal line of progression for the position. Specialized experience must have equipped the applicant with the following knowledge, skills and ability to perform successfully the duties of the position: procures a wide variety of supplies, services, equipment, and construction ranging from standard items to highly technical; reviews requisition packages; performs contract administration functions; serves as Small Business Program Liaison Officer.

OR B)3 full academic years of progressive higher level graduate education or Ph.D. or equivalent doctoral degree. Graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contract, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

OR C)Equivalent combination of education and specialized experience are qualifying for grade 11.

For Requirements please refer to qualification standards to Individual Occupational Requirements for Contracting Series:

APPLICATION PROCEDURE: We are only accepting online applications for this position. To apply ,please visit: USAJOBS

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.

Visit our SAO website.


Section Photo