Job Posting 18-63
Opening date: August 16, 2018
Closing date: November 22, 2018
TITLE:Human Resources Specialist IS-201, Grade 11; $67,643.00 - $87,940.00 Annually
TYPE OF POSITION: Trust Fund Temporary Not to Exceed One Year
DIVISION: - HR
LOCATION: Cambridge, MA
AREA OF CONSIDERATION: All qualified candidates.
This is the position of Personnel Management Specialist, Human Resources Department of the Smithsonian
Astrophysical Observatory. The purpose of the position is to plan, organize and independently carry out a wide variety
of responsibilities in areas such as recruitment and placement, position classification, management-employee relations,
performance appraisals and visa processing for assigned organizations within the observatory.
1. Recruit and place Federal and trust fund employees and open positions at all levels (up to grade 15) including
administrative, technical scientific, wage board, etc. This process entails evaluation of the position description
and grade levels as submitted by supervisor in accordance with USOPM classification standards and guidelines
set forth by EEO/AA. Positions are posted internally and listed with appropriate media. Recruiting efforts are to
be carried out via mail outs, telephone contacts and personal visits to potential candidate sources, e. g.
universities, career fairs, etc. In conjunction with the hiring supervisor, the incumbent determines selective
factors for positions and rates candidates. Will make efforts to increase recruitment sources for special
2. Classify a variety position descriptions at all levels( as a result of new positions, re- evalautions of existing
positions, for promotions, etc. ) in accordance with US OPM position classification standards. Perform desk
audits of positions as required or upon special request.
3. Calculate severance payment for SAO employees (both Trust Fund and Federal) who are affected by Staff
Reductions. Must be familiar with appropriate rules, regulations and procedures as outlined in the
Smithsonian Institution Staff Handbooks and in the Federal Personnel Manual. Is responsible for advising
managers and supervisors regarding severance and staff reduction policies, including notification deadlines,
appeal rights, benefits after staff reduction, etc. Must be cognizant of rules regarding unemployment
compensation in states where employees are located. Counsels employees who have been affected by staff
reductions including outlining benefits, monitoring severance payments, assisting and resume preparation and
outplacement referrals whenever possible.
4. Assists supervisors in handling performance problems, adverse actions, referrals to Employee Assistance
Programs, promotions, merit increases, quality and within grade increases, cash awards, full utilization of
present personnel , writing performance appraisal plans, etc. Takes part in meetings between supervisors and
subordinates to assist in the resolution of problems.Serves as a resource to employees at all levels, including
managers and supervisors, on the interpretation of SI/SAO policy. Provides a broad range of counseling to
SAO employees regarding SI/SAO policies, practices and procedures.
5. Serves as a resource to employees at all levels, including managers and supervisors, on the interpretation of
SI/SAO policy. Provides a broad range of counseling to SAO employees regarding SI/SAO policies, practices
and procedures.Serves on various management, EEO or other special committees as required.
6. Process requests for visas for foreign national employees, visitors, and fellows by applying appropriate
guidelines and procedures in completing and submitting the necessary documentation to the appropriate
agency for approval.
7. Serves on various management, EEO or other special committees as required.
8. Prepares a variety of reports as requested by the Director of Human Resources, members of top
SI/SAO management, other SAO managers or supervisors on own initiative. Performs other duties as
Applicants must possess a minimum of one (1) year of specialized experience equivalent to at least the grade 9 level in
the normal line of progress for this occupation, which should demonstrate knowledge of the laws pertaining to entry of
foreign specialists on permanent resident and temporary visas; intermediate knowledge of Federal position
classification, and techniques for developing position descriptions; intermediate knowledge of Federal staffing
regulations and procedures, private sector recruiting techniques, and the use of special recruiting strategies for hard-to-
fill positions; knowledge of the principles, practices and regulations governing employee relations, benefits, and
Ph.D. or equivalent doctoral degree
or 3 full years of progressively higher level graduate education leading to such a degree
or LL.M., if related
or a combination of education and experience
APPLICATION PROCEDURE: We will only accept applications on line for this position. For complete
information about this position and the online application procedures, please visit:
The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.
Visit our SAO website.