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Job Title:
Human Resources Specialist, GS-0201, Grade 13; $116820 to $151,870 annually
Type of Position:
Federal Career
Division/Department:
Facility:
Job Location:
Cambridge, MA
Posting Opening Date:
Posting Closing Date:

AREA OF CONSIDERATION:  This position is open to all U.S. Citizens or U.S. Nationals

 

Note: This Merit Promotion position is open to Current Federal Employees and Former Federal Employees with permanent status or reinstatement eligibility. Individuals who are eligible for a special appointing authority may also apply such as Individuals with Disabilities (Schedule A), former Peace Corps, AmeriCorps, and Vista volunteers; certain Military Spouses, or individuals eligible under various programs for Veterans (VRA, VEOA, 30% disabled).

 

Summary

This is the position of Human Resources Specialist, Human Resources Department of the Smithsonian Astrophysical Observatory. The purpose of the position is to plan, organize and independently carry out a wide variety of responsibilities in areas such as recruitment and placement, position classification, management-employee relations, performance appraisals and visa processing for assigned organizations within the observatory.  

Responsibilities

  1. Applying an expert knowledge of recruitment and placement principles and concepts, recruits and places Federal and Trust Fund employees in all grade levels up to, and including, grade 15, and provides guidance and assistance to managers/supervisors on recruitment and placement programs. Provides authoritative interpretation and instructions on laws, regulations, policies and procedures, and advises management on appropriate courses of action. In conjunction with the hiring supervisor, the incumbent determines selective factors for positions and rates candidates. Responsible for a variety of recruiting efforts through a number of outlets, to increase recruitment sources for special programs, and seek out the most effective media outlets. Participates in pre- and post-RIF planning and actions for Trust and Federal employees. Counsels employees who have been affected by staff reductions, including outlining benefits, monitoring severance payments, assisting in resume preparation, and outplacement referrals.
  2. Provides expert position management and classification support to assigned organizations. Develops and evaluates position descriptions for all position actions, including a significant amount of highly complex positions. Applies classification standards and supplemental guidance to determine title, series and grade. Assists management with planning and implementing reorganizations. Provides advice on organization/position structures, possible classification changes, position or employee impact and related actions to assure policy and regulatory compliance. Completes classification and position management surveys as needed, to implement reorganizations, apply new standards or complete other position or organization changes.
  3. Provides expert advice and assistance to managers/supervisors on handling performance problems, adverse actions, referrals to Employee Assistance Programs, promotions, merit increases, quality and within-grade increases, cash awards, full utilization of present personnel, writing performance appraisal plans, etc. Provides advice and assistance when difficult problems arise in establishing and maintaining management-employee relationships that contribute to satisfactory productivity, motivation, morale, and discipline. Responds to difficult situations in correcting work deficiencies, poor performance, and leave abuse.  Informs managers/supervisors of regulatory and other requirements in effecting dispute resolutions, disciplinary actions, removals, suspensions, and grievances and assists in the development of required correspondence/documents.  Provides advice regarding the administration of formal rating plans, as well as assistance in resolving complaints concerning performance ratings.  Takes part in meetings between managers/supervisors and subordinates to assist in the resolution of problems.
  4. Keeps abreast of new developments and regulatory guidance from SI, OPM, and other sources in all areas of Human Resources management. Provides expert advice on policy, directives, and guidelines on a full range of matters relevant to assigned functions.
  5. Petitions for visas (both immigrant and non-immigrant) for aliens whom SAO wishes to hire on either a temporary or permanent basis. This includes H-l, J-1, O-1, TN-1, and permanent resident petitions, as well as all derivatives. Must maintain an excellent working relationship with SI's Office of International Affairs, U.S. Citizenship and Immigration Service, Department of Labor, Department of State, and the United States Information Agency (USIA). Responsible for annual renewal of visas for foreign national employees/visitors already on board.
  6. Serves as a personnel expert on various Management, EEO, HRIS, or other special committees as required. Prepares a variety of reports as requested by the Director of Human Resources, members of top SI/SAO management, other SAO managers or supervisors, or on own initiative. As required, conducts various studies and evaluation activities of program areas. Prepares and presents results, and recommends corrective actions based on findings. Follows up, to assure completion of required actions.

 

QUALIFICATIONS: 

Applicants must possess a minimum of one (1) year of specialized experience equivalent to at least the grade 12 level in the normal line of progress for this occupation.  Specialized experience includes activities such as researching and providing expert human resources advisory services to supervisors and manager on staffing, classification, employee relations, performance, HR automated systems and international programs.  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

There is no substitution for education at this grade level.


Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position.  However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact the Human Resources Specialist listed. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds supports and enhances our daily work life and contributes to the richness of our exhibitions and programs. For more information on the Smithsonian EEO program please see www.si.edu/oeema.

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions.  

 

APPLICATION PROCEDURE We will only accept applications on line for this position. For complete information about this position and the online application procedures, please AREA OF CONSIDERATION:  This position is open to all U.S. Citizens or U.S. Nationals

 

Note: This Merit Promotion position is open to Current Federal Employees and Former Federal Employees with permanent status or reinstatement eligibility. Individuals who are eligible for a special appointing authority may also apply such as Individuals with Disabilities (Schedule A), former Peace Corps, AmeriCorps, and Vista volunteers; certain Military Spouses, or individuals eligible under various programs for Veterans (VRA, VEOA, 30% disabled).

 

Summary

This is the position of Human Resources Specialist, Human Resources Department of the Smithsonian Astrophysical Observatory. The purpose of the position is to plan, organize and independently carry out a wide variety of responsibilities in areas such as recruitment and placement, position classification, management-employee relations, performance appraisals and visa processing for assigned organizations within the observatory.  

Responsibilities

  1. Applying an expert knowledge of recruitment and placement principles and concepts, recruits and places Federal and Trust Fund employees in all grade levels up to, and including, grade 15, and provides guidance and assistance to managers/supervisors on recruitment and placement programs. Provides authoritative interpretation and instructions on laws, regulations, policies and procedures, and advises management on appropriate courses of action. In conjunction with the hiring supervisor, the incumbent determines selective factors for positions and rates candidates. Responsible for a variety of recruiting efforts through a number of outlets, to increase recruitment sources for special programs, and seek out the most effective media outlets. Participates in pre- and post-RIF planning and actions for Trust and Federal employees. Counsels employees who have been affected by staff reductions, including outlining benefits, monitoring severance payments, assisting in resume preparation, and outplacement referrals.
  2. Provides expert position management and classification support to assigned organizations. Develops and evaluates position descriptions for all position actions, including a significant amount of highly complex positions. Applies classification standards and supplemental guidance to determine title, series and grade. Assists management with planning and implementing reorganizations. Provides advice on organization/position structures, possible classification changes, position or employee impact and related actions to assure policy and regulatory compliance. Completes classification and position management surveys as needed, to implement reorganizations, apply new standards or complete other position or organization changes.
  3. Provides expert advice and assistance to managers/supervisors on handling performance problems, adverse actions, referrals to Employee Assistance Programs, promotions, merit increases, quality and within-grade increases, cash awards, full utilization of present personnel, writing performance appraisal plans, etc. Provides advice and assistance when difficult problems arise in establishing and maintaining management-employee relationships that contribute to satisfactory productivity, motivation, morale, and discipline. Responds to difficult situations in correcting work deficiencies, poor performance, and leave abuse.  Informs managers/supervisors of regulatory and other requirements in effecting dispute resolutions, disciplinary actions, removals, suspensions, and grievances and assists in the development of required correspondence/documents.  Provides advice regarding the administration of formal rating plans, as well as assistance in resolving complaints concerning performance ratings.  Takes part in meetings between managers/supervisors and subordinates to assist in the resolution of problems.
  4. Keeps abreast of new developments and regulatory guidance from SI, OPM, and other sources in all areas of Human Resources management. Provides expert advice on policy, directives, and guidelines on a full range of matters relevant to assigned functions.
  5. Petitions for visas (both immigrant and non-immigrant) for aliens whom SAO wishes to hire on either a temporary or permanent basis. This includes H-l, J-1, O-1, TN-1, and permanent resident petitions, as well as all derivatives. Must maintain an excellent working relationship with SI's Office of International Affairs, U.S. Citizenship and Immigration Service, Department of Labor, Department of State, and the United States Information Agency (USIA). Responsible for annual renewal of visas for foreign national employees/visitors already on board.
  6. Serves as a personnel expert on various Management, EEO, HRIS, or other special committees as required. Prepares a variety of reports as requested by the Director of Human Resources, members of top SI/SAO management, other SAO managers or supervisors, or on own initiative. As required, conducts various studies and evaluation activities of program areas. Prepares and presents results, and recommends corrective actions based on findings. Follows up, to assure completion of required actions.

 

QUALIFICATIONS: 

Applicants must possess a minimum of one (1) year of specialized experience equivalent to at least the grade 12 level in the normal line of progress for this occupation.  Specialized experience includes activities such as researching and providing expert human resources advisory services to supervisors and manager on staffing, classification, employee relations, performance, HR automated systems and international programs.  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

There is no substitution for education at this grade level.


Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position.  However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact the Human Resources Specialist listed. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds supports and enhances our daily work life and contributes to the richness of our exhibitions and programs. For more information on the Smithsonian EEO program please see www.si.edu/oeema.

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions.  

 

APPLICATION PROCEDURE We will only accept applications on line for this position. For complete information about this position and the online application procedures, please visit USAJOBS 

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact the Human Resources Specialist listed. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Conditions of Employment

  • Successful completion of pre- and post-employment background investigation, as required.
  • May be required to serve a one-year probationary period.
  • Direct Deposit/Elect Funds Transfer required for salary payment.

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.

Visit the SAO website at http://www.cfa.harvard.edu/

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds supports and enhances our daily work life and contributes to the richness of our exhibitions and programs. For more information on the Smithsonian EEO program please see www.si.edu/oeema.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact the Human Resources Specialist listed. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Conditions of Employment

  • Successful completion of pre- and post-employment background investigation, as required.
  • May be required to serve a one-year probationary period.
  • Direct Deposit/Elect Funds Transfer required for salary payment.

The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace.

Visit the SAO website at http://www.cfa.harvard.edu/

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds supports and enhances our daily work life and contributes to the richness of our exhibitions and programs. For more information on the Smithsonian EEO program please see www.si.edu/oeema.

 

 

 

Learn more about SAO Human Resources

Visit the SAO website