INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL COVER PAGE
Cost Proposal Cover Page contains all the necessary information on the Cost Proposal
Principal Investigator, the proposing institution, and the administrative contact. In addition,
the Institution's Authorized Signatory signs and certifies that the proposing institution endorses
the proposal submission, and has read and is in compliance with the required certifications. All
information is required for PIs as well as Co-Is requesting funding.
- The first section of the form provides us with information on the Cost Proposal Principal
Investigator and some basic information regarding the cost proposal.
- Cost Proposal Principal Investigator (PI)
Provide the name of the Cost Proposal PI as it should appear on the award documents.
The Department to which the PI is assigned at the institution.
The name of the proposing institution.
Provide the PI's address at the institution.
- Mail Stop
PI's mail stop at the institution, if any.
The city or town associated with the PI's address at the institution.
Use the "drop down" box to select the name of the state or province associated with the PI's address at the institution.
- Zip/Postal Code
Zip code, postal code or equivalent associated with the PI's address at the institution.
Select using the "drop down" box. The default is USA.
The accepted country designations are:
|Argentina ||Australia ||Austria ||Belgium|
|Brazil ||Bulgaria ||Canada ||Chile|
|China ||Czech ||Denmark ||Estonia|
|Finland ||France ||Germany ||Greece|
|Hongkong ||Hungary ||India ||Indonesia|
|Iran ||Ireland ||Israel ||Italy|
|Japan ||Korea ||Latvia ||Lithuania|
|Mexico ||Neth ||Norway ||NZ|
|Peru ||Poland ||Portugal ||Romania|
|Russia ||Scotland ||S Africa ||Spain|
|Sweden ||Switz ||Taiwan ||Turkey|
|UK ||Ukraine ||USA ||Venezuela|
Provide the complete telephone number for the PI including area code and any extension.
Provide the complete fax number for the PI including area code. If the PI does not have
access to a fax machine, enter N/A.
- E-mail Address
PI e-mail address. General or group e-mail addresses are not acceptable. E-mail addresses
of administrative personnel may not be substituted for the PI e-mail address.
- Science PI and Science PI Institution
If the Principal Investigator of the science proposal is different from the Principal Investigator
for the cost proposal, enter the complete name of the Science PI and the Science PI's institution.
- The second section of the form relates to administrative issues and the Administrative
- Proposal Title
Enter the title of the science proposal.
- CXC Science Proposal Number
Enter the CXC science proposal number. Use the full 8 digits.
- Applicant Tracking Number
If your institution assigns an internal tracking number to their cost proposals, insert that
number here. If the proposing institution does not assign internal tracking numbers, enter N/A.
- Applicant Type
Select applicant type using the "drop down" box.
- Educational - A university, two or four-year college (including US community colleges)
accredited to confer degrees beyond that of the K-12 grade levels.
- HBCO - Historically Black Colleges and Universities.
- MI - Accredited Postsecondary Minority Institution.
- Non-Profit - A private or Government supported research laboratory, university consortium,
museum, observatory, professional society, or similar organization that directly supports
advanced research activities but whose principal charter is not for the training of students
for academic degrees.
- FFRDC - Federally Funded Research and Development Center sponsored by a Federal Agency.
- NASA Center - NASA Field Center and the Jet Propulsion Laboratory.
- LB - Large Business.
- SB - Small Business.
- SDB - Small Disadvantaged Business.
- WOSB - Woman-Owned Small Business.
- Federal Agency.
- Proprietary Content
The default is "No". If there is proprietary information contained in the budget, use the "drop down" box
to change to "Yes".
- Multi-Year Award
The default is "Yes". The award will be issued with an initial 2-year period-of-performance.
If you prefer a 1-year period-of-performance, use the "drop down" box to change to "No".
Employer Identification Number or Tax Identification Number of the proposing institution. Do not
use the PI's TIN.
- CAGE Code
Commericial and Government Entity (CAGE) Code of the Institute. A CAGE Code is a five (5)
position code that identifies companies doing or wishing to do business with the Federal
Government. The code is used to support a variety of automated systems throughout the goverment
and provides for a standardized method of identifying a given facility at a specific location.
The Defense Logistics Information Service (DLIS), assigns and
maintains CAGE codes. If the institution does not have a CAGE Code, enter N/A.
- DUNS Number
The Dun and Bradstreet Data Universal Numbering System, the DUNS Number, is a unique nine-digit
code that is the standard for identifying businesses world wide. If the Proposing Institution does
not have a DUNS number, it should contact Dun and Bradstreet
directly to obtain one. If the institution does not have a DUNS Number, enter N/A.
- Legal Name of Institution
Awards are issued to the Proposing Institution, not to the PI. Provide the name of the
institution as it must appear on the award documents, i.e. The Regents of....., etc.
- Institution Administrative Contact Name
Provide the name and title of the administrator at your institution who is the contact for the
proposal. This person will be contacted regarding any questions regarding the cost proposal.
- Administrative Contact Position Title
Provide the position title, i.e., Contracting Officer, Grants Administrator, Director, etc.
- Administrative Mailing Address
Provide the complete mailing address, including department, street address, P.O. Box,
building name/number, city, state, and zip code.
- Administrative Telephone Number
Provide the complete telephone number including area code and extension, if any,
for the administrative contact above.
- Administrative Fax Number
Provide the complete fax number for the administrative contact above. If the administrative
contact does not have access to a fax machine, insert N/A.
- Administrative E-mail Address
Provide the e-mail address for the administrative contact above. Group e-mail addresses, i.e.
email@example.com, are not acceptable.
- The last section of the form is the Institutional Endorsement. The authorizing
institutional signature on the form certifies that the proposing institution endorses the
proposal submission, and has read and is in compliance with the required certifications.
- Name/Title, Authorized Signatory
Print/type the name and title of the person that is signing the cost proposal cover page. This
information must be legible.
Insert the date the document is signed.
Signature of the authorized signatory.
Assistance with the RPS System is available by contacting the
CXC Help Desk.
Questions regarding the hardcopy forms and the cost proposals should be directed to the