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Information for Colloquia Speakers

Contact Person Function email
Nelson Caldwell Organizing Committee Co-chair
Avi Loeb Organizing Committee Co-chair
Tina Arabadjis Administrative Issues (travel arrangements, reimbursements)
Elizabeth Doyle HCO Business Office (dinner reimbursements for speaker's host)
Purvang Patel Astronomy Department Coordinator
Shaun Gallagher Audio Technical Support / Webcast Production and Directing


General Information

  • Travel and Accommodation: Elizabeth Doyle will contact you directly concerning hotel accommodations and Tina Arabadjis will contact you regarding other travel arrangements. Please DO NOT make any arrangements yourself until you have consulted with Tina and Liz.

  • Location: CfA Colloquia are normally held in Phillips Auditorium (Building D) at the Center for Astrophysics, 60 Garden Street, Cambridge, MA USA. The Maps and Directions to the CfA page may help with your travel plans.

  • Time: Talks start at 1:30 PM. Please plan to finish your presentation before 2:30 PM to leave time for questions.

  • Title and Abstract: We need the formal title of your talk and a short abstract as soon as possible, but no later than two weeks before the Colloquium. This allows us time to have the talk announced in local calendars.

  • Local Host: You will be assigned a local host who will help you find your way around the CfA, arrange for the Colloquium dinner, and coordinate with the student facilitator for audio/visual needs. The Instructions for Local Hosts has details on the local host's duties.

  • Video Release Form: Please complete and sign the release form which gives permission for a video file of your presentation to be posted on the CfA web pages (or requests that it not be posted). If you are unable to do this beforehand, the student facilitator in charge of AV equipment will have copies on hand.